Your staff work on their feet. Their HR fits in a pocket.
Nobody in a store has a laptop, people join and leave every week, and Diwali week needs everyone. ZekoHR gives store staff a portal in their pocket and head office one record for all of it, free for a year.
Up to 50 employees free for 12 months. No card, no sales call.
What falls through at the counter
No laptops on the shop floor
Leave requests happen on WhatsApp and payslips arrive as a photo of a printout. The portal runs in any phone browser at yourbrand.zekohr.com, mobile-first, nothing to install.
Joiners and leavers every week
Each hire needs a letter, a checklist and a PAN card; each exit needs clearance and a settlement. Onboarding templates, letter templates and an offboarding flow run the same steps every time.
Festival weeks, thin rosters
Everyone wants Diwali off and the store cannot close. Store managers see who is already approved on the team calendar before they say yes, and a restricted-holiday picker handles the regional ones.
Head office administers, stores approve
Each store or region is a company with its own weekly-off pattern and holidays. Store managers approve leave for their team; head office HR runs payroll, documents and letters for everyone. Payslips publish as PDFs to every phone.
- Mobile-first portal at yourbrand.zekohr.com, no install
- Onboarding checklists and letter templates per joiner
- Roles: store managers approve, head office administers
- Payroll with pre-flight checks; payslips on every phone
Illustration of a store manager approving leave on a phone.
How chains roll it out
Stores as companies
Create a company per store cluster or region with its own holiday calendar and weekly off. Set the employee code prefix per company so staff IDs make sense.
A joiner template
Build one onboarding checklist: ID proof, bank details, uniform issued, policy acknowledged. Every new hire gets it automatically with document requests.
Payslips to phones
Run payroll monthly with LOP days from the attendance register, publish, and every employee gets a PDF payslip in their portal and by email.
When ZekoHR is not the right choice
You need biometric attendance or shift scheduling
Attendance is recorded by HR as days and loss of pay; there is no clock-in, shift roster or overtime engine. Keep your attendance device and bring in the monthly summary.
You need incentive calculation from sales data
Store incentives computed from POS targets are not something ZekoHR does. Enter the result as a variable line in the payroll run.
Staff share one phone number
Each person needs their own email or login. Where staff have no personal email, HR can run leave and payslips on their behalf, but self-service is weaker.
Common questions
Our stores have different weekly offs and holidays. Supported?
Yes. Each company has its own holiday calendar and weekly-off pattern, and restricted holidays let staff pick the regional ones that matter to them.
Store staff do not have laptops. Is that a problem?
No. The portal is built mobile-first and runs in the phone browser at your subdomain. Leave, payslips, policies and letters are all there.
We hire and part with people every month. How painful is that?
Onboarding templates, letter templates and an offboarding flow with clearance run the same steps each time. Offboarded people stop counting as billable seats immediately.
Can payslips reach staff without a shared computer?
Yes. Finalising a payroll run generates a PDF payslip per employee; publishing makes it visible in their portal and emails it.