Paperwork that runs itself
From offer letter to exit interview: checklists, templates and verification queues instead of a shared drive and crossed fingers.
Illustration of the Documents Center verification queue with an approval chain.
A Documents Center, not a documents drawer
A verification queue with bulk verify and reject-with-reason, document request batches with auto-fulfilment, org-wide documents with acknowledgements, an expiring-documents view, and daily reminders that chase people so you don't have to.
- Bulk verify, or reject with a reason
- Request batches that auto-fulfil as uploads arrive
- Expiry view with daily reminders
Illustration of a document request batch with progress.
Onboarding & offboarding, on rails
Template-driven checklists take a new joiner from offer to productive, and make exits orderly, with tasks assigned to the right owners and progress visible at a glance.
- Templates per role or department
- Tasks assigned to owners, not "whoever remembers"
- Exits as orderly as arrivals
Illustration of an onboarding checklist with completed and pending steps.
Letters & templates
Generate offer letters, confirmations and more from templates, rendered to PDF and emailed with the document attached.
Policies & acknowledgements
Publish policies and know exactly who has acknowledged them, and who hasn't.
Asset register
Issue and return laptops, phones and anything else, with the history on the employee's profile.
Change requests & audit log
Employee-initiated changes flow through approval, and every material action lands in an append-oriented audit log with actor, entity and before/after values.
Operations that stay in sync
Common questions
Can employees upload their own documents?
Yes. Employees upload against their own profile, and HR verifies through a queue with bulk verify and reject-with-reason, so nothing enters the record unchecked.
What letters can ZekoHR generate?
Offer letters, confirmations and any letter you template. Letters render to PDF and are emailed with the document attached, and the generated copy stays on the employee's record.
How do document expiry reminders work?
Every document can carry an expiry date. An expiring-documents view plus daily reminders chase the right people automatically, so audits stop being archaeology.
Is every change really tracked?
Every material action lands in an append-oriented audit log with the actor, the affected record and before-and-after values. Employee-initiated changes flow through approval before they touch the record.